Greetings WPLC Authors,

For your convenience the following announcement has been divided into a number of sections. Please read the entire announcement, but hopefully the sections will make it easier to find particular information at a later point.

As this announcement is in plain text I have tried my best to make use of whitespace and capital letters to draw your attention to important points. I am not digitally screaming at you every couple of paragraphs or so.

Contents:

GENERAL INFORMATION:

Thank you for your interest in publishing your conference paper in our journal. This year we are trying a new online submission system so please be patient with any errors that may arise. You can always contact me and the editorial team from this email, wplc@uvic.ca.

All papers must be submitted by midnight PST March 14th 2011. Any late papers will not be considered for publication.

All papers are to be submitted online using the Open Journal System instance that we are using. Any papers sent to this address without prior permission will be discarded and not considered.

IMPORTANT URLs

WPLC is located at:

web.uvic.ca/~wplc

Submission information is located at:

http://journals.uvic.ca/index.php/WPLC/about/submissions

Style guide information is located at:

http://journals.uvic.ca/index.php/WPLC/about/submissions#authorGuidelines

Our announcemences page with the latest WPLC news:

http://journals.uvic.ca/index.php/WPLC/announcement

To register for the journal:

http://journals.uvic.ca/index.php/WPLC/user/register

To submit your paper login and follow the links:

http://journals.uvic.ca/index.php/WPLC/login

ACCOUNT SET UP INFORMATION:

The first step in the submission process is to make an account with the Open Journal System we are using to manage WPLC. To do this go to:

journals.uvic.ca/index.php/WPLC/

From here click the link that says "Register" or go straight to the following URL:

http://journals.uvic.ca/index.php/WPLC/user/register

Please make sure to register as an author. The box to select this is the very bottom of the registration form.

The information with astrices is required, the rest of the information is optional and you can skip.

You MUST USE the SAME email address that you contacted me with. If you use a different email address we may loose track of your submission and discard it entirely.

SUBMISSION INFORMATION:

To submit your paper follow the instructions for each step as they appear. To start a submission log in and click the link to start a new submission at the bottom of the page.

First Page: Make sure you have met all the check box requirements. Comments to editors are optional.

Second Page: Make sure to upload the most recent version of your paper. We will not evaluate uploads of more recent versions after the submission deadline. Before the deadline you can resubmit using by logging in and modifying your submission.

Third Page: Simply make sure all the information with astrices is filled. You should only have to add the title of your paper. You can include the other info, but that is not necessary.

Fourth Page: You should not have supplementary files. If you do include reasoning in your comments to the editors on the first page. If you don't include reasoning we will ignore supplementary files.

Fifth Page: Review your submission and submit! That's all.

If you make multiple submissions your chronologically latest submission will be the only one evaluated. All others will be deleted after the deadline.

Submissions can be started and completed later. At any point in the process just click the "User Home" link at the top or the "author" link and all the previous steps will be saved for you to return to.

ATTENTION: The most recent step will not be saved unless you click the save button at the bottom of the page!

PROBLEM RESOLUTION:

If you have any problems registering or submitting please contact us as this is the first time we are using this system and are compiling help documentation. All emails requesting help must contain the steps you took to address the problem before contacting me. Any email lacking this information may not be addressed.

If we do not address your concerns immediately they may be addressed in general help emails and material posted to the website if enough people have the same concern.

Concerns about issues other than registering or submitting will be ignored at this time.

SUBMISSION DETAILS REMINDER:

As detailed in your program guide the pages are limited to a maximum of 8 pages. Longer papers will be returned after first review with notice that they must be shortened by the author. We will not print papers that are too long, nor will we print incomplete papers by arbitrarily shortening papers. If after revisions your paper exceeds 8 pages, we won't print it.

LATE PAPERS:

Late papers will not be considered unless you have emailed us before the deadline with the details of how the situation is outside of your control and will cause you to be late. The deadlines are already extended and will not be extended again for the majority. In the case of an overwhelming number of submissions we will let you know the new deadlines in the revised schedule by March 16th.

ACCEPTED FILE FORMATS:

All paper submissions must be in the form of a Microsoft word document. The accepted file extensions are:

.doc

.docx

.rtf

All other file formats will be returned to the authors with a request for a compliant format. If you submit a noncompliant format on the final day of submissions, March 14, you will have until midnight PST March 15th to submit a compliant format. Submission instructions will be included in the format rejection email.

All poster submissions must be in pdf format. All other formats will be automatically rejected.

Please refer to the insert at the beginning of your NWLC program booklet for other information and contact me at wplc@uvic.ca if necessary.

Thank you and we look forward to your submissions!

WPLC Editors.