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Author Guidelines

Submission Guidelines

The Arbutus Review welcomes the submission of manuscripts of 25 pages or less (not including references, and double-spaced) of creative/original work from all academic disciplines. Submissions of a much shorter length are welcome, as well. Please note that it is not possible to accept submissions that are longer than 25 pages; you are very welcome to work with a tutor in the Writing Centre to trim your submission.

In order to have your work considered for publication, you need to have been a full-time student or on co-op for one semester in the twelve months prior to the June 1st deadline. For example, if your last semester at UVic ended in August of the previous year, you can submit your manuscript. If, however, your last semester at UVic ended in April over the previous year, your work is not publishable in the Arbutus Review.

Please note that due to changes to the Canadian Copyright Act, photographs and other images that are included in your paper but were not created by you require permission from the creator. If the use of these images requires payment, The Arbutus Review editors reserve the right to provide a link to the online images rather than pay in perpetuity for the online use of the images.

It is also important to note that research on people, animals, or biological matter must have ethics approval to be considered for publication. Please provide documentation of the ethics approval at the time of submission.Please see the University of Victoria's website for more information regarding how to get ethical approval for your research.

It is expected that submissions to the journal:

  • will follow the APA Style guide, 6th edition, for citations and references,
  • will follow the Canadian Oxford Dictionary for spelling,
  • will be organized/sectioned in a manner that maximizes both the substance and clarity of the document for an interdisciplinary audience,
  • will be a paper, article,essay, installation or project that demonstrates scholarship appropriate to the field of study,
  • will be well written in English or French,
  • will not be under consideration for publication elsewhere.


Paper Structure

Your paper must include these elements, in addition to the body of the paper:

·Title page (your name and email; your instructor's name; the title of your submission)

·Abstract (100-200 words)

·Key terms list, each item separated by a semi-colon

·Acknowledgements (who helped you, what awards funded you)

·Reference List

Please see works already published in The Arbutus Review to see how to write acknowledgments, an abstract, key words, and so on.


When you submit an article for submission, please also submit by July 31st:

1. proof of an instructor's support for publication. This proof is usually in the form of an email from the instructor indicating that the work is yours, original, and of publishable quality in the discipline. If the work is co-authored with an instructor, the student must be the principal author and have written 75% or more of the text.

2. the author publication agreement. You will be emailed this document once your paper has been accepted. 

Articles can be submitted through this website after logging in as an author. Letters of support and author publication agreements can be sent to Laurie Waye, the Managing Editor, by or through inter-campus mail at the Learning and Teaching Centre.




Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The paper answers the question "What is the significance of my research?"
  3. There is a list of key terms after the abstract and before the introduction of my paper. The key terms are separated by a semi-colon rather than a comma.
  4. All technical or scientific terms unique to the topic of my research have been explained.
  5. A professor has approved my submission to the journal and submitted an email to to that effect.
  6. I have been registered as an undergradute student at UVic for at least one semester in the twelve months prior to June 1, 2015.
  7. If my research has been conducted on people, animals, or biological matter, I have included a copy of the research ethics approval form.

Copyright Notice


Authors contributing to the Artbutus Review agree to release their articles under the Creative Commons Attribution-Noncommercial 3.0 Unported license. This licence allows anyone to share their work (copy, distribute, transmit) and to adapt it for non-commercial purposes provided that appropriate attribution is given, and that in the event of reuse or distribution, the terms of this license are made clear.

Authors retain copyright of their work and grant the journal right of first publication.

Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.



Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.