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Author Guidelines

Submission Guidelines

The Arbutus Review welcomes the submission of manuscripts of 25 pages or less (not including references) of creative/original work from all academic disciplines. Submissions of a much shorter length are welcome, as well. Please note that it is not possible to accept submissions that are longer than 25 pages; you are very welcome to work with a tutor in the Writing Centre to trim your submission.

In order to have your work considered for publication, you need to have been a full-time student or on co-op for one semester in the twelve months prior to the June 1st deadline. For example, if your last semester at UVic ended in August of the previous year, you can submit your manuscript. If, however, your last semester at UVic ended in April over the previous year, your work is not publishable in the Arbutus Review.

Please note that due to changes to the Canadian Copyright Act, photographs and other images that are included in your paper but were not created by you require permission from the creator. If the use of these images requires payment, The Arbutus Review editors reserve the right to provide a link to the online images rather than pay in perpetuity for the online use of the images.

It is also important to note that research on people, animals, or biological matter must have ethics approval to be considered for publication. Please provide documentation of the ethics approval at the time of submission.Please see the University of Victoria's website for more information regarding how to get ethical approval for your research.


Article template (Word 2007)

It is expected that submissions to the journal:

  • will follow the APA Style guide, 6th edition, for citations and references,
  • will follow the Canadian Oxford Dictionary for spelling,
  • will be organized/sectioned in a manner that maximizes both the substance and clarity of the document for an interdisciplinary audience,
  • will be a paper, article,essay, installation or project that demonstrates scholarship appropriate to the field of study,
  • will be in English or French,
  • will not be under consideration for publication elsewhere.

Manuscripts will be evaluated based on the above, plus:

·an acceptable level of English or French grammar

·the structure of the document enhances its readability

·the article/paper addresses an interdisciplinary audience

Manuscripts are further evaluated with respect to originality, academic and practical relevance, thoroughness, accuracy, consistency, credibility and proper APA Style referencing and should be consistent throughout.


Paper Structure

Your paper must include these elements, in addition to the body of the paper:

·Title page

·Abstract (100-200 words)

·Key terms list, each item separated by a semi-colon


·Reference List

Please see works already published in The Arbutus Review to see how to write acknowledgments, an abstract, key words, and so on.

Good Writing

Reviewers will judge your paper not only for the quality of your research, but also the quality of your writing. It is important for your paper to be well written and free from spelling, punctuation, grammatical and other writing errors.

Layout Requirements

Submitted papers must conform to these standards:

·Microsoft Word or RTF

·25 page maximum

·Tmes New Roman, 12 point font

·Double spaced (Abstract must be single spaced)

·One inch margins

·References in APA citation style.

Paper Structure

Your paper must include a Title Page, an Abstract, Key Terms, Introduction, Acknowledgements and Reference sections, in addition to the manuscript body. The following sections describe these parts of the paper.

Title Page

The tile page must include the following:

·Student name(s) and permanent email address

·Paper title

·Professor(s) or mentor(s) who guided and/or supported the research and its submission, and his/her/their home department(s)


The abstract must include sufficient information for readers to judge the nature and significance of the topic, the adequacy of the investigative strategy, the nature of the results, and the conclusions. An abstract summarizes the substantive results of the work, not merely list topics that are discussed in the paper. It should be between 100 and 200 words in length.

Abstracts should be:

·In Microsoft Word or RTF

·In Times New Roman font, size 12

·No more than 200 words in length

·Single-spaced and a single paragraph


The introduction provides the information needed to understand the rest of the paper. It should inform the reader as to the topic of the paper, its relevance in the field, and to whom the paper would be of interest, in the broadest sense.

Manuscript Body

Organize the body of the paper carefully. Subdivide the body into sections to emphasize both content and clarity. Use headings and subheadings to make the organization clear.


Thank the people/organizations who have supported the research and acknowledge funding sources where applicable.

Works Cited/Reference List

All resources – people, journal, pamphlets, etc – must be referenced.

References must be in the APA citation format. TAPA citation style handbooks are available in print and online via the UVic Libraries.

When you submit an article for submission, please also submit by July 31st:

1. proof of an instructor's support for publication. This proof is usually in the form of an email from the instructor indicating that the work is yours, original, and of publishable quality in the discipline. If the work is co-authored with an instructor, the student must be the principal author and have written 75% or more of the text.

2. the author publication agreement. Soon a link to this document will be available, but until then, you can email for a copy you can fill out. We apologize for the inconvenience.

Articles can be submitted through this website after logging in as an author. Letters of support and author publication agreements can be sent to Laurie Waye, the Managing Editor, by or through inter-campus mail at the Learning and Teaching Centre. The author's publication agreement and letter of support can come in after the June 1st article submission deadline but must be received by July 31st.




Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in Microsoft Word or RTF document file format. If you have a good reason to use a different file type, please contact the Managing Editor (
  3. The text is double-spaced; uses Times New Roman and a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  4. Where available, URLs for the references have been provided.
  5. The submission has been spell-checked and the grammar is strong.
  6. The paper answers the question "What is the significance of my research?"
  7. The abstract and conclusion accurately reflect the content of the paper.
  8. There is a list of key terms after the abstract and before the introduction of my paper. The key terms are separated by a semi-colon rather than a comma.
  9. All technical or scientific terms unique to the topic of my research have been explained.
  10. A professor has approved my submission to the journal and submitted either an email or letter to to that effect.
  11. I have been registered as an undergradute student at UVic for at least one semester in the twelve months prior to June 1, 2015.
  12. I have included the following:

    • an abstract
    • a list of key words, separated by semi-colons
    • an acknowledgments section
  13. If my research has been conducted on people, animals, or biological matter, I have included a copy of the research ethics approval form.

Copyright Notice


Authors contributing to the Artbutus Review agree to release their articles under the Creative Commons Attribution-Noncommercial 3.0 Unported license. This licence allows anyone to share their work (copy, distribute, transmit) and to adapt it for non-commercial purposes provided that appropriate attribution is given, and that in the event of reuse or distribution, the terms of this license are made clear.

Authors retain copyright of their work and grant the journal right of first publication.

Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.



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