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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it under consideration for publication by another journal.
  • There is a list of five key terms after the abstract and before the introduction of the paper. The key terms are separated by a semicolon, rather than a comma.
  • All distinct cultural and/or technical terms unique to your work have been explained.
  • An academic mentor has approved the submission by emailing the co-editor at indicating that the work is yours, original, and of publishable quality.
  • The Canadian Oxford Dictionary is used for the spelling of all English words.
  • The work is written and organized in a manner that is accessible to a diverse audience.
  • If your work is based on research or a synthesis of literature, it follows the APA Style guide, 7th edition, for citations and references.
  • If the work is based on research with people, animals, or biological matter, you have included a copy of the research ethics approval form.
  • Photographs and other images that are included in your work, but were not created by you, will be linked to, rather than reproduced, in accordance with changes to the Canadian Copyright Act.
  • Is your article co-authored? If so, you must ensure that your work comprises at least 75%. Please ask your academic mentor to confirm in their email.

Author Guidelines

Author Guidelines

We welcome the submission of manuscripts (25 double-spaced pages or less, not including references) of original work by undergraduate students from all academic disciplines. Submissions should be in Word format (not PDF).

In order to have your work considered for publication, you need to have been registered as a full-time student or on co-op for at least one semester in the twelve months prior to the established deadline for submissions each year.

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It is also important to note that research involving people, animals or biological matter must have ethics approval to be considered for publication. Please provide documentation of the ethics approval at the time of submission. Please see your home institution’s website for more information regarding how to get ethical approval for your research.

Paper Structure

Your paper must include the following elements, in addition to the body of the paper:

  • Title page (your name; your academic mentor’s name; your institution; the title of your submission)
  • Abstract (100–200 words)
  • Key terms list (up to five), with each item separated by a semicolon
  • Acknowledgements (who supported you in your work)
  • Reference list (reflecting all in-text citations) *Personal communication and/or cultural teachings from knowledge keepers must be approved by said knowledge keepers for sharing and referenced by name and date.

Please see works already published in The Arbutus Review for how to prepare these elements of your submission.

The work must be submitted through the website after logging in as an author. When you submit your work for review, please have your academic mentor email the co-editors at indicating that the work is yours, original, of publishable quality, and confirms that personal communication and/or cultural teachings have been approved for sharing and properly cited. If the work is co-authored with an instructor, you must be the principal author and have written 75% or more of the text.

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