Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it under consideration for publication by another journal. The submission content has not been created using an AI generative tool.
  • There is a list of five key terms after the 100-200 word abstract and before the introduction of the paper. The key terms are separated by a semicolon, rather than a comma.
  • The submission does not exceed 25 double-spaced pages (not including references), formatted in 12-point Times New Roman font with standard (2.54 cm) margins, saved as a Microsoft Word (.doc or .docx) file.
  • If your work is based on research or a synthesis of literature, it follows the APA Style guide, 7th edition, for citations and references.
  • The Canadian Oxford Dictionary is used for the spelling of all English words.
  • An academic mentor has approved the submission by emailing the co-editor at cacpc@uvic.ca indicating that the work is yours, original, and of publishable quality.
  • If the work is based on research with people, animals, or biological matter, you have included a copy of the research ethics approval form.
  • All distinct cultural and/or technical terms unique to your work have been explained.
  • The work is written and organized in a manner that is accessible to a diverse audience.
  • If the student’s academic mentor is a co-author, the academic mentor must confirm in an email to the managing editor (cacpc@uvic.ca) that the undergraduate author’s contribution comprises at least 75% of the total work.
  • Photographs and other images that are included in your work, but were not created by you, will be linked to, rather than reproduced, in accordance with the Canadian Copyright Act.

Author Guidelines

Author Guidelines

We welcome the submission of manuscripts (25 double-spaced pages or less, not including references) of original work by undergraduate students from all academic disciplines. Submissions should be in Word format (not PDF).

In order to have your work considered for publication, you need to have been registered as a full-time student or on co-op for at least one semester in the twelve months prior to the established deadline for submissions each year.

Please note that,

It is also important to note that research involving people, animals or biological matter must have ethics approval to be considered for publication. Please provide documentation of the ethics approval at the time of submission. Please see the Office of Research Service's Human ethics website for more information regarding how to get ethical approval for your research.

Paper Structure

Your paper must include the following elements, in addition to the body of the paper:

  • Title page (your name; your academic mentor’s name; your institution; the title of your submission)
  • Abstract (100–200 words)
  • Key terms list (up to five), with each item separated by a semicolon
  • Acknowledgements (who supported you in your work)
  • Reference list (reflecting all in-text citations) *Personal communication and/or cultural teachings from knowledge keepers must be approved by said knowledge keepers for sharing and referenced by name and date.

Please see works already published in The Arbutus Review for how to prepare these elements of your submission.

The work must be submitted through the website after logging in as an author. When you submit your work for review, please have your academic mentor email the co-editors at cacpc@uvic.ca indicating that the work is yours, original, of publishable quality, and confirms that personal communication and/or cultural teachings have been approved for sharing and properly cited. If the work is co-authored with an instructor, you must be the principal author and have written 75% or more of the text.

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