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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The paper answers the question "What is the significance of my research?"
  • There is a list of five key terms after the abstract and before the introduction of my paper. The key terms are separated by a semi-colon rather than a comma.
  • All technical or scientific terms unique to the topic of my research have been explained.
  • A professor has approved my submission to the journal and submitted an email to the editor (cacpc@uvic.ca).
  • I have been registered as an undergradute student at UVic for at least one semester in the twelve months prior to the May 15th deadline.
  • If my research has been conducted on people, animals, or biological matter, I have included a copy of the research ethics approval form.

Author Guidelines

The Arbutus Review welcomes the submission of manuscripts of 25 pages or less (not including references, and double-spaced) of creative/original work from all academic disciplines. Submissions of a much shorter length are welcome, as well.  Submissions should be in Word (not PDF).

In order to have your work considered for publication, you need to have been a full-time student or on co-op for one semester in the twelve months prior to the May 15th deadline.

Please note that due to changes to the Canadian Copyright Act, photographs and other images that are included in your paper but were not created by you will be linked to, rather than reproduced.

It is also important to note that research on people, animals, or biological matter must have ethics approval to be considered for publication. Please provide documentation of the ethics approval at the time of submission. Please see the University of Victoria's website for more information regarding how to get ethical approval for your research.

It is expected that submissions to the journal:

  • will follow the APA Style guide, 6th edition, for citations and references,
  • will follow the Canadian Oxford Dictionary for spelling,
  • will be organized/sectioned in a manner that maximizes both the substance and clarity of the document for an interdisciplinary audience,
  • will be a paper, article,essay, installation or project that demonstrates scholarship appropriate to the field of study,
  • will not be under consideration for publication elsewhere.


Paper Structure

Your paper must include these elements, in addition to the body of the paper:

Title page (your name and email; your instructor's name; the title of your submission)

Abstract (100-200 words)

Key terms list (up to five), each item separated by a semi-colon

Acknowledgements (who helped you, what awards funded you)

Reference List (reflecting all in-text citations)

Please see works already published in The Arbutus Review to see how to write acknowledgments, an abstract, key words, and so on.

When you submit an article for submission, please also submit proof of an instructor's support for publication. This proof is usually in the form of an email from the instructor indicating that the work is yours, original, and of publishable quality in the discipline. If the work is co-authored with an instructor, the student must be the principal author and have written 75% or more of the text.

If your submission is accepted for publication, the author publication agreement must be completed. You will be emailed this document once your paper has been accepted. 

Articles can be submitted through this website after logging in as an author. Letters of support and author publication agreements can be sent to the editor, Gillian Saunders (cacpc@uvic.ca) or through inter-campus mail at Learning and Teaching, Support and Innovation.



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